Office and Facilities Co-ordinator

Job description

  • We have an exciting opportunity for an experienced Office Co-ordinator to join our team in LA. A full clean drivers license is required. The role will require you to be efficient and intuitive. You should have the ability to thrive in a fast-paced and creative environment whilst remaining one step ahead.
  • Responsibilities to include
    • Filing and organizing records, invoices and other important documentation and preparing expense reports.
    • Managing Incoming and outgoing correspondence including email, calls and packages.
    • Ensure that the Office is well maintained at all times.
    • Submitting work orders/returns and scheduling repairs/maintenance for general office space and equipment.
    • Scheduling appointments and organising diary entries.
    • Ensure that the office is well maintained.
    • Setting reminders for meetings, appointments and other important tasks and assisting with the arrangements for interviews.
    • Making travel and hotel arrangements.
    • Liasing with HR and Payroll/accounts to ensure all employee files and financial reporting is accurate and current.


Essential skills, qualities and experience:

Highly organised and reliable

-Proficient in Microsoft and Excel.
- Enthusiastic and confident
- Proactive and a great communicator
- Strong attention to detail and ability to multitask
- Enjoys a fast-paced environment and works well under pressure

What We're Offering

  • A career with one of the most exciting high performing fashion brands in the world which is doubling in size with every year; with this comes greater opportunity for personal growth.
  • A competitive salary and benefits package based on experience.
  • Your birthday off
  • Vacation days
  • Opportunities for international travel.
  • Paid sick leave (deducted from vacation entitlement up to a maximum of 14 days)
  • Group Health Insurance - after successful probation.
  • 401(k) Retirement Savings plan with Company contributions.
  • Gym Membership (max allocation of $60 per month)
  • Relocation packages/budgets available (the applicant must have the existing right to work in the US)

***Please only apply for this role if you are available for an immediate start. Deadline to apply for this role is Monday May 9th.

This Company is an equal opportunities employer

Oh Polly job positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.